QuickBooks Online or QuickBooks Desktop?

quickbooks online vs quickbooks desktop

You can purchase Quickbooks hosting services at the rate of $40/month for a single user. This cost covers all the cost and you need not pay anything more than that. These plans come with many features that you can choose according to your needs. You can shift your QuickBooks Online data to QuickBooks Desktop utilizing Intuit’s conversion tools. Remember that the process may not transfer all data and features; hence thorough preparation and data backup are advisable before making the switch. Yes, you can transition your data from QuickBooks Desktop to QuickBooks Online.

quickbooks online vs quickbooks desktop

A variety of short video tutorials are available as well as on-demand webinars and training classes. One of the best resources is the QuickBooks Online community, where you can connect with other users to share tips, answer questions, and find answers to problems that may arise. Product support can be accessed directly from within the application, where you can ask a question or connect to support personnel. QuickBooks Desktop also offers easy integration with QuickBooks Payments so you can accept online payments from customers. During the setup process, you can choose the features and functions that you will likely be using in QuickBooks Online.

What’s the difference between QuickBooks Online and QuickBooks Desktop Pro?

This may signal future abandonment of its Desktop version as more people move to the cloud. If you make the switch from Desktop to Online, you can import your data and access your original company file at any time. There are several core differences between QuickBooks Desktop and QuickBooks Online.

QuickBooks Online follows a monthly subscription model, making it more affordable for businesses with limited upfront budgets. QuickBooks Desktop requires a one-time Free Small Business Bookkeeping Templates purchase, but long-term costs may be higher due to upgrade expenses. The superiority of QuickBooks Online or Desktop depends on your specific needs.

These benefits mean that you can handle your financial reporting requirements in a holistic program, while still utilizing extra resources if the criteria call for it. Rachel Barnett has been a QuickBooks user since 1995, eventually earning QuickBooks ProAdvisor status. When she’s not busy supporting professionals and their businesses, Rachel enjoys actively participating in the QuickSource accounting community. Access to accountants is granted independently from your regular user limit in QBDT. However, QBO restricts access to up to two accountants or accounting firms.

Meanwhile, QuickBooks Premier has three payroll options with prices that start at $50 per month plus $5 per employee. If you want to save yourself from the hassle of filing and paying taxes, you may upgrade to QuickBooks Desktop Assisted Payroll for $109 per month, plus $2 per employee. If you have employees, you can add QuickBooks Payroll to your QuickBooks Online account for as little as $45 per month plus $5 per employee. QuickBooks Payroll allows you to pay your employees by checks or direct deposits, e-file and e-pay taxes, print and e-File W-2 Forms at year-end, and more.

quickbooks online vs quickbooks desktop

Both versions have mobile apps, but the app for the Desktop version primarily functions as a way to upload receipts, and the Online mobile app is robust in comparison. QuickBooks Online provides access to multiple users and automatically handles software and version updates. In contrast, QuickBooks Desktop accommodates more advanced functionalities, which can be personalized, specialized versions for specific industries and requires the download and updates to be manually performed. Since QuickBooks Online offers four cloud-based plans, it easily grows with your business.

Mobile App

QuickBooks Desktop involves a one-time payment, but there may be additional costs in the long term due to necessary upgrades. The cost implications should be weighed against each business’s specific needs and preferences. To expedite product setup, you can choose to use the default chart of accounts that is included in the application. You also have the option to import products and services into the application to avoid having to re-enter the data. Whether you’re thinking about converting to QuickBooks Online or switching from QuickBooks Desktop to QuickBooks Online, your first step should be to take a long look at both applications.

Both QuickBooks Online and QuickBooks Pro offer a good number of helpful integrations and add-on products. However, QuickBooks Online offers over 650 integrations to QuickBooks Pro’s 250+ integrations. Accountants often find QuickBooks Pro and Premier to be more traditional, but you don’t have to be an accountant or professional bookkeeper to learn QuickBooks Online.

Whether you’re currently using QuickBooks and need professional consulting services, are looking to buy QuickBooks or even outgrowing QuickBooks, we can help. If you want to learn more, you can read about each of the products on our dedicated landing pages. For the U.S.-based reps they do have, they are often newer employees and rookies. QuickBooks also tries to promote a DIY attitude and will typically push you towards their knowledge base before connecting you with a live human, this can be frustrating when your product is not working correctly. Users can simply click on the Reports option to access reports in a variety of categories including Favorites, Business Overview, Expenses and Vendors, Employees, and Sales Tax reports, along with several others.

  • Small to midsize businesses that want a desktop solution or need advanced inventory and industry-specific features.
  • You’re not limited to a single machine or even device and can easily log in to QBO from any PC, Mac, tablet, or smartphone.
  • But there are some general guidelines to know which version might be the one for your business (and your budget).
  • It has a flowchart-style menu, a customizable user interface, and shortcuts for frequently used features.
  • QuickBooks Desktop users get many developed accounting tools across the market.

If you want to do it without hosting, on the other side, you would incur an ongoing membership charge. One factor where QBO vacillates is the reconstruction of a prior edition of your books. If you choose to go back to the stage that the last transaction data is available, you would not be able to do so until you are at the maximum amount or price point of QBO. This has a beneficial impact on the learning curve of using QBO as a brand new person.

Receipt management in QuickBooks Desktop requires more manual attention, requiring you to upload, sort, match, and edit receipts on your own. The first — and probably most significant — difference refers to how you actually access QuickBooks. The licensing agreement specifies when and how you are able to use the software, as well as who is allowed access to it.

QuickBooks Online and QuickBooks Desktop starting plans and prices

While the upfront cost of QuickBooks Desktop may be higher, it can be more cost-effective for businesses in the long run, especially if they do not require regular feature updates or cloud accessibility. QuickBooks Desktop Enterprise is, in our opinion, the most powerful financial software on the market at its price point. It has been on the market since 2002 and has added features and functionality every year since. It can handle a large volume of data, and has advanced reporting options that give users more flexibility. To overcome the main demerit of the desktop version, you can opt for any of the software to remote access your data. However, if your business is divided into various departments and teams, Right Networks will be a better option, since people can easily upload and access data from their own departments and need not to move.

This is just one example of the hundreds – maybe thousands – of industry-specific tools that exist. Now there are sales tax automation tools that integrate with desktop software, but not all of them do. Ultimately, the particular market scale, form, and requirements would be the real defining factor. Whatever you want, our detailed feedback will help you make an educated choice when you’re looking for the right accounting program.

  • While QuickBooks Desktop is affordable for a single user, we recommend QuickBooks Online over Desktop for multi-user environments.
  • Support options are fairly similar for both QuickBooks Online and QuickBooks Desktop, with the more expensive plans offering better support options.
  • Users get several great features in QuickBooks online using the mobility option of a cloud-based system.
  • Those interested in trying out QuickBooks Online can access a free 30-day demo with sample data that allows you to easily explore system features and functions without spending a lot of time entering data.

Another function is that QB Online allows access from multiple users from different places all over the world. QuickBooks Desktop offers good integration options, integrating with more than 200 third party applications, making it one of the better integrated desktop application options. However, it doesn’t compare with the more than 500 options offered by QuickBooks Online. You can easily access all QuickBooks Online features from the dashboard, where you’ll find a vertical menu bar to the left of the screen.

Integration and Third-Party Apps

It is far more accessible than QuickBooks online, given that you only need one user and do not need customer support. Also, the industry-specific QuickBooks desktop app provides features and documentation not included in QuickBooks online. QuickBooks online offers customers with much of the same excellent functionality when enjoying the mobility of cloud-based apps. QuickBooks online is easy to use and provides more automation, more integration, more billing and a special built-in lending feature. The downsides are the shortage of purchase requests, administration and other complications that loyal desktop users may neglect (like customizable letter templates, a built-in calendar, and even spell-check). QuickBooks Online is suitable for business owners requiring a simple-to-use cloud-based system that includes anywhere online access, several integrations, and mobile apps with other programs.

QuickBooks Desktop users get many developed accounting tools across the market. The system provides comprehensive secure options, unique touches like sales orders, lead management, and industry-specific versions. The disadvantage of the QuickBooks Desktop is it does not come with QuickBooks Online mobility, has less automation, and fails in lending payment gateway integrations. Eventually, the actual deciding factors are a particular business type, size, and requirements. Whatever you select the comprehensive reviews can assist you in creating informed decisions while hunting for the actual accounting software. Both QuickBooks Online and QuickBooks Desktop offer robust accounting solutions for businesses, but they differ in key aspects that can significantly impact your decision.

This means that from June 1st, 2023, you won’t have access to any add-on services, nor will you receive any updates. The basic features will still keep working, but you won’t be receiving system-critical updates starting from the 1st of June 2023. We believe everyone should be able to make financial decisions with confidence.

As a cloud-based solution, it enables you to access your data from anywhere, anytime, and on any device with an internet connection. Its standout features include automatic scheduling and sending of transactions, attaching documents, photos, signatures & more to transactions, and tracking income and expenses. QuickBooks Online can be accessed anywhere you have an internet connection, and because it’s web-based, you can work with your accountant in real time. The QuickBooks mobile app is also available for free and lets you manage your account on the go. QuickBooks Online’s monthly subscription may be easier for some small businesses to fit into their financial situation.

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